DRAFT: SWIFT-Prospector Lending Guide (Sierra Web)

Login to Sierra Web, https://swift.coalliance.org/sierra/sierraweb, with Username and Password.

Print Paging Slips

In order to fill lending requests that come to your library, you will need to print paging slips and pull requested items from your shelves. 

Within the Sierra Web, select Notices from the FUNCTION menu.

Select the INN-Reach Paging Slips job from the grid and click Prepare.

Click Send Notices. Note: If you do not want to clear the notices upon sending, click the Do Not Clear box before you click Send Notices. We advise that you confirm that all paging slips were successfully printed before clearing them.

Using the information on the paging slips (example below), pull the items from your shelves. 

Note: If you own multiple copies of the requested title, be sure to pull the item with the Barcode noted on the paging slip.

Once all requests have been pulled, complete the steps outlined in Library Check-Out for each item.

Library Check-Out

Once items have been pulled from the shelves, you will need to check them out using the Library Check-Out function.

Within Sierra Web, select Library Check-Out from the FUNCTION menu, and key in or scan the item’s barcode. 

Within the confirmation Message window, click OK. 

The item will be checked out and a due date will be assigned. In this case the due date refers to an approximate date that you can expect the item to be returned. The RSB will assign a 55-day loan period for non-media items, which includes the initial 21-day loan plus the allowed renewal, as well as padding for delivery and time on the hold shelf. 20 days are allotted for media items, which is the 7-day loan period, plus padding for delivery and time on the hold shelf. Note that the due date assigned by the system could differ from the due date calculated by your local system, depending on how the transaction is replicated.

If you have multiple items to check-out, you can continue with the next barcode(s).  

Note: For physical processing procedures and best practices, visit: https://swift.cvlsites.org/knowledge-base/policies/prospector-policies-best-practices/

My Item Check-In

When items you lent through Prospector come back to your library, you will need to check-in the items using the My Item Check-In function. Within Sierra Web, select My Item Check-In from the FUNCTION menu and key in or scan the item’s barcode. 

Within the confirmation message window, click OK. If you have multiple items to check-in, you can continue with the next barcode(s).